CDPI BY-LAWS

ARTICLE I.  NAME AND PRINCIPAL OFFICE

            The name of this Association shall be the Career Development Professionals of Indiana, Inc. The principal office of the Association shall be that of the Registered Agent as reported to the Office of the Indiana Secretary of the State.

ARTICLE II.  PURPOSE

            Career Development Professionals of Indiana Inc. is dedicated to the advancement of the career services profession within Indiana by promoting improved communications and cooperative ventures among the member universities and colleges for the purposes of implementing professional development, employer development, and public relations activities.  The Association shall not operate for profit, and no part of its earnings shall inure to the benefit of any Board Member or member of the Association or to any other individual.

ARTICLE III.  MEMBERSHIP

Section 1.          (a) Active membership is open to those individuals currently employed in career development functions at Indiana colleges and universities or members of other not-for-profit organizations whose purpose and mission are directly linked to career development initiatives on behalf of Indiana colleges and universities.  Career development may include student employment, internships and co-op programs, career counseling, and full-time employment programs.

(b) Student membership is open to individuals who are:

            1.  currently completing undergraduate or graduate level course work; and

            2.  not currently employed full-time as a career services professional

(c)  Emeritus membership is open to individuals retired from the profession.

Section 2.          Application for membership shall be made to the treasurer who will approve or disapprove based on the criteria outlined the By-laws.  Any questionable application is brought to the Board for discussion.The treasurer will send a letter of welcome from the Board to the applicant or notify them of disapproval.  The Treasurer will deposit the membership fee.  The Treasurer will maintain the current membership list and distribute it to all members at least once a year.

Section 3.          A member is defined as one who has been formally accepted for membership to this Association by the Board and whose dues are current.

Section 4.          Membership is validated by payment of annual dues.

Section 5.          Membership shall terminate when a member becomes ineligible as determined by the Treasurer with the approval of the Board or is delinquent in the payment of dues by greater than three (3) months.

Section 6.          A former member may be reinstated by the Treasurer upon payment of dues for the current year, providing he or she is still otherwise eligible.

Section 7.          Membership may be transferred to a successor in the same position of employment upon written request by the member and approval by the Treasurer.

ARTICLE IV.  BOARD OF DIRECTORS

Section 1.          (a) The administrative responsibilities of the Association shall be vested in an elected Board of Directors consisting of the Officers, four (4) At-large Board Members, and the immediate Past-President and other selected ex-officio members (i.e, web developer, newsletter editor, graduate student) as deemed necessary.  The Board of Directors, hereinafter referred to as the "Board," shall take office following the end of the annual membership meeting during which they have been elected.

(b) Ex-officio's serve at the discretion of the Board and their appointments to the board are reviewed annually.

Section 2.          The Board shall have all powers and duties necessary or appropriate for the administration of the affairs of the Association.

Section 3.          Officers shall be President, President-Elect, and Vice-President, who are elected for a one-year term and the Secretary and the Treasurer who shall be elected for a two-year term.

Section 4.          At-Large Board Members shall each be selected for two-year terms and represent professional and professional support staff.

Section 5.          The President of the Association shall serve as chair of the Board.

Section 6.          The President or President-Elect is not permitted to serve consecutive terms in the same position.

Section 7.          Officers and Board members shall be approved at the annual membership meeting.

ARTICLE V.  OFFICERS

Section 1.          The President shall serve as the Chief Executive Officer of the Association and shall represent the Association to outside publics.  The President presides over all meetings of the members and the Board and shall supervise the affairs and business of the Association.  The President shall appoint all committee chairpersons not otherwise designated by the By-Laws, the parliamentarian, and performs other duties as outlined in the By-Laws or as assigned by the Board.

Section 2.          The President-Elect is responsible for providing leadership to the program activities of the Association, including conferences, seminars, and other professional development activities and will advise the Conference/Programming Committee. The President-Elect shall perform all duties of the President in the event of the President's absence. The President-Elect shall perform other duties as assigned by the President or the Board.

Section 3.          The Director of Member Services is responsible for coordinating all membership goods and services, serving as custodian of membership records and promoting Association membership.  The Director of Member Services will provide leadership for communication services, including the newsletter, the Association Web site, Listserv, or other services authorized by the Board.  The Director will also be responsible for maintaining all membership records and the mailing of annual dues notices and membership acceptance letters. The Director will provide membership statistics and information as requested by the Board.  The Director will serve a two-year term.  The Director of Members Services shall perform other duties as assigned by the President or the Board.

Section 4.          The Secretary shall keep written records of all Board proceedings and membership meetings.  The secretary is responsible for providing notice of regular membership meetings. The Secretary shall serve a two-year term.  The Secretary shall perform other duties as assigned by the President and the Board.

Section 5.          (a) The Treasurer is responsible for all fiscal activities of the Association. This includes maintaining accurate and complete financial accounting, drafting annual budgets, depositing funds, disbursements of funds, completing appropriate federal and state tax returns, and providing financial statements as requested by the Board. The Treasurer alone will represent CDPI in all contractual relationships. The Treasurer shall serve a two-year term and is eligible for re-election. The Treasurer shall perform other duties as assigned by the President and the Board.

(b) An annual audit of all Association finances shall be conducted by an independent auditor, approved the Board.

Section 6.          The At-Large Board members shall attend all Board meetings and assist in conducting business of the Association.  At-Large Board members may be assigned to chair specific committees (communication, conferences, etc.).  Board members shall perform additional duties as requested by the President or Board.

Section 7.          The immediate Past President shall be a contributing member of the Board with full voting privileges.  The immediate Past President shall serve as chair of the nominations committee.  The immediate Past President shall perform additional duties as requested by the President or Board.

ARTICLE VI.  DUES

Section 1.          Section 1.          Annual dues for active members of this Association shall be $20 per individual.  This amount shall be subject to change by a majority vote of the active members present at an Association business meeting.

Section 2.          Annual dues for student members of this Association shall be $15 per individual.  The amount shall be subject to change by a majority vote of the active members present as an Association business meeting.

Section 3.          Annual dues for emeriti members of this Association shall be $15 per individual.  The amount shall be subject to change by a majority vote of the active members present as an Association business meeting.

Section 4.          The fiscal year of this Association shall extend from July 1 to June 30.

ARTICLE VII.  VOTING PRIVILEGES

Section 1.          All active members in good standing shall have voting rights in the Association business meetings; each active member is entitled to one vote.  Compliance with the requirements of the By-Laws shall constitute good standing. 

Section 2.          A majority vote of those present is required to pass motions in all business meetings.

ARTICLE VIII.  COMMITTEES

            Committees may include but not limited to grants, awards, Summer Institute, professional development, as approved by the Board.

ARTICLE IX.  MEETINGS

Section 1.          The active members of the Association shall meet annually at a time and place to be determined by the Board to conduct business and to elect Officers and At-Large members.

Section 2.          The Board shall meet at least twice yearly at the annual membership meeting and at other suitable times.

Section 3.          Other meetings may be called by the President, by a majority of the Board Members, or by a majority of the active members of the Association.

Section 4.          The Board shall govern itself by the principles of consensus while the business meetings will use Robert's Rules of Order.

ARTICLE X.  DISSOLUTION

            In the event the Directors and members of this Association decide to dissolve the Corporation, all assets of the Corporation over and above those needed to pay creditors and the necessary expenses incident to dissolution shall be distributed to nonprofit and charitable corporations or institutions exempt from federal income tax under Section 501 (c) of the Internal Revenue Code of 1954, as amended from time to time, or the corresponding section of any future United States Internal Revenue law.

            After such distribution has been made, the Corporation shall then take steps as may be necessary to dissolve, and, after dissolution has been accomplished and after payment of all creditors and necessary expenses incident to such dissolutions, any remaining assets of the Corporation shall escheat to the State of Indiana and be paid into the general treasury of the State of Indiana by payment to the Treasurer of the State, as provided by IC 23-17-30-1 of the Indiana Nonprofit Corporation Act of 1991, as amended.

ARTICLE XI.  AMENDMENTS

Section 1.          These By-Laws may be amended or revised by consensus of the Board

Section 2.          Proposed amendments or revisions of these By-Laws shall be submitted to the By-Laws Committee of the Board, in writing, for approval or disapproval.  

Revised and approved by the Board 4/08